VICTORIA COLTS J.F.C
Victoria Park, Tranmere
______________________________________________________________________________________________
THE RULES & REGULATIONS OF
VICTORIA COLTS JUNIOR FOOTBALL CLUB
2003 EDITION
Contents
01 Name
02 Officers
03 Management, Nominations & Election
04 Power Of The Management Committee
05 Annual General Meeting
06 Board Of Appeal
07 Protests, Complaints & Appeals
08 Reviews
09 Special Meetings
10 Grievance Procedures
11 Rules Binding Teams Including Amendments
_____________________________________________________________________
1. NAME
(A) This club shall be called Victoria Colts Junior Football Club
(B) All teams shall be affiliated to The Cheshire County Football Association
2. OFFICERS
The officers of the club shall be the:
CHAIRMAN: VICE-CHAIRMAN
SECRETARY: VICE-SECRETARY
TREASURER: VICE-TREASURER
TEAM MANAGERS, CO-OPTED MEMBERS & LIFE MEMBERS
Retiring officers shall be eligible to become candidates for re-election without nomination.
All other candidates for election as officers or management committee members shall be nominated in writing, by the party, to the club secretary not later than 21 days prior to the Annual General Meeting.
Names of those nominated will be circulated with notice of the A.G.M.
In the event of there being no nominations, in accordance with the foregoing for any office, nominations may be received at the A.G.M.
No team shall have more than one representative on the management committee, other than the appointed officers at any one given time, except in an emergency.
3. MANAGEMENT,
NOMINATIONS & ELECTIONS
(A) All teams shall be governed in accordance with the rules, regulations, by-laws and practices of Victoria Colts Junior Football Club or Management Committee. This comprises of the officers and a maximum of five other representatives who shall be elected at the A.G.M.
(B) The committee will meet monthly or when required.
(C) The committee have the power to elect life members.
(D) The committee will present a long service award to any player completing 5 or more years with the club on reaching Under 16s level.
(E) Except when otherwise stated, communications should be addressed to the Secretary, who will deal with all correspondence for the club and keep records.
(F) All co-opted committee members must attend at least 60% of all committee and general meetings
4. POWER OF THE
MANAGEMENT COMMITTEE
(A) The management committee has the power to apply, act upon and have jurisdiction over all matters affecting the club. This includes any matters not covered by these rules
(B) Each member or management committee is entitled to attend all said meetings, He or She shall have one vote, but, no member will be allowed to vote on any matter appertaining to him/her or the team he/she represents.
(C) The management committee can appoint an emergency committee and/or sub-committee(s) as they consider necessary. These committees will have delegated powers. The decisions of the committee(s) shall be reported in full to the management committee.
(D) All decisions of the management committee will be binding, subject to the ‘right of appeal’ to the board of appeal. This is in accordance with rule 6. Decisions must be communicated to all concerned, in writing, within 14 days.
(E) Five members of the management committee will constitute a quorum for the transaction of club business. Three members will constitute a quorum for transactions appertaining to any sub-committee(s).
(F) The management committee, as it deems necessary, shall have the power to fill any vacancies in the said committee that may occur. No team can have, other than the officers, more than one representative on the management committee at any given time except in an emergency.
(G) All fines and charges must be paid within 14 days of notification of the date of notification of imposition (unless otherwise ordered). Team officials and individuals committing a breach of this rule shall be liable to such fines doubled as the management committee may impose
(H) A team official failing to attend a meeting to which they have been requested to attend, will be fined £5.00, unless a personal apology is given to the secretary before the meeting commences.
5. Annual General
Meeting
(A) The A.G.M. of the club will be held, on or nearest to the 1st Friday in August of each year. At this meeting, the following business will be transacted.
(1) The minutes of the preceding A.G.M. read and confirmed as correct, and business dealt with.
(2) Presentation of the balance sheets and the statement of accounts from the treasurer.
(3) Presentation and adoption of the annual reports.
(4) Constitution of the club for the forthcoming season shall be agreed
(5) Election of new teams
(6) Election of management committee representatives, co-opted members, team managers and assistant managers.
(7) Alteration or amendments to the rules, of which notice must be given.
(8) Any relevant business, of which prior notice has been given.
(A) A copy of the treasurers accounts and balance sheet, plus agenda will be forwarded, at least 7 days prior to the A.G.M.
(B) Each team shall send 2 members (manager & assistant manager) to all A.G.M’s. with written notice 7 days in advance of who will be attending. Each team having only one vote
(C) Voting for election of management committee, co-opted members, team managers and assistant managers will be by a show of hands unless otherwise decided.
(D) Officers and management committee members will be entitled to attend and vote at all A.G.M’s.
(E) Any team failing to be represented at the A.G.M. will be fined £5.00
(F) Any team failing to attend an E.G.M. or special meeting (of which due notice has been given) will be fined £5.00.
(G) All fines are too be reviewed annually.
6. BOARD OF
APPEAL
A board of appeal, consisting of no more than 8 members will be appointed by the club (Victoria Colts J.F.C.) to deal with the cases as they arise.
7. PROTESTS,
COMPLAINTS & APPEALS
(A) Any disputes occurring between teams in the club will be referred to an arbitration of the management committee, whose decision will be binding upon all parties (subject to clause 7c).
(B) Parties to a protest will be afforded the opportunity of making a statement, when the protest is being discussed and heard. Where possible, 7 days notice of the meeting, a copy of the details of the protest or complaint will be given to the management committee who will take into consideration, when dealing with the protest or complaint, the possession by the protesting team of any information which, if properly used might have possibly avoided the protest.
(C) Within 7 days of receiving the management committees decision the team may appeal against it. They do so by lodging particulars and details in duplicate. Such an appeal being addressed to the Secretary for adjudication of the board of appeal, whose decision will be final and binding on all concerned.
8. REVIEW
(A) The management committee may vary or rescind a decision when dealing with a team, player or team official, when it subsequently appears to the management committee that there is new evidence to justify the matter being reviewed.
(B) Where a team considers there is new evidence, or the team were not offered the opportunity to be present at the hearing, a review may be requested with the management committee. Such a request shall be in writing and in duplicate and sent to the Hon Secretary not 14 days from the date of the decision requiring review. If in the opinion of the management committee the new evidence requires the matter to be reviewed, the management committee shall convene a meeting forthwith. If the review is not sustained, the case of the review will be refused.
(C) Within 7 days of a review being refused or not sustained, a right of appeal may be lodged in accordance with rule 6 to the management committee.
9. SPECIAL MEETING
Upon receiving a requisition signed by two thirds of the registered teams, the General Secretary shall call a special meeting. The management committee may at any time, if it considers it necessary, call a general meeting, with at least 7 days notice being given under this rule. An agenda of said transactions, expected at the said meeting, must be distributed.
10. GRIEVANCE
PROCEDURE
Any player or parent with a grievance to bear, should discuss the matter with the manager of the team with which the player is signed. The manager will endeavour to resolve the problem, to the satisfaction of both the club and the aggrieved party.
Should the situation not be resolved, then the aggrieved party has the right to request, that the matter be looked at further, and will be given the name, address and telephone of the Club Secretary
They are then required to put their case in writing and address it to the Club Secretary.
The secretary will put the aggrieved party’s case to the clubs committee at the following meeting, where a final decision will be made.
The aggrieved party has the right to attend this meeting or have a representative present.
After a final decision has been made by the committee, the matter will be deemed too be finished. The club ask that all parties concerned respect any decision made by the committee.
11. RULE BINDING
TEAMS
Each team shall be deemed to have given its consent to the forgoing rules and agree to abide by the decisions of the management committee (subject to rule 7)
(A) Players are not to transfer between 2 teams of Victoria Colts unless all parties agree in writing and notice must be given to the Club Secretary in writing.
(B) Should both parties not be agreeable, then the said player shall not play for any team for a period of 3 month.
(C) All club members must gain the appropriate First Aid, Refereeing, Child Protection, and Coaching Certificates to comply with the on going F.A Standard Charter.
(D) Managers will be held responsible for the efficient running of their team and see to good conduct on and off the field of play. This includes keeping spectators in good order.
(E) No manager will interfere in the running of any other team within Victoria Colts other than their own team. If a problem arises then the club secretary should contacted so as the matter can be resolved.
(F) Any fines issued by either the League or Cheshire F.A. shall be deemed payable by the offending teams. Any Manager or Player, fined or sent off shall pay the costs themselves. If the player fails to pay-up, then they shall not play any games for the club until they have paid the costs.
(G) Managers will also be held responsible for keeping the secretary up-to date with the names and addresses of all players registered with the club.
(I) All managers are responsible for football kit and accessories. Any loss due to negligence will be paid for by the said team. Managers are reminded that all kit and accessories are the property of Victoria Colts unless proof of ownership can be given.
(J) All managers and assistants are expected to participate in any club
Functions such as sponsored walks, race nights, football competitions,
Dances or anything else to help raise funds for the club
AMENDMENT –
FEBRUARY 2002
(K) Where two teams from the same age group wanting to enter a cup competition i.e. The Cheshire and Wirral Cups a play off shall take place. In the event that only one team shall be allowed into the competition which is being run that season the play off shall take place at the end of the previous season.
(L)The committee shall
appoint a referee and assistants to oversee the game. The game shall take place
on a date arranged by the committee. Both teams shall only use players whom
have been registered with them for that season. The winners shall enter the
competition (
AMENDMENT- OCTOBER
2002
(M) Any team failing to sell more than the agreed number of lottery tickets per week (£15-00) shall be liable to a club fine of £60-00 a month which shall be taken from the said teams funds.